There are three reasons why proper personnel record keeping is a requirement for employers. The first is simply that it makes good business sense to have accurate information handy and organized when you want to use it. The second is that most businesses will eventually need to produce documentation about employee performance and work history, and having the proper records available is vital when the need arises. And the third is that the authorities insist on the keeping of certain employee records, and they have to be kept somewhere.
A typical personnel file includes documents like employment information, CVs, performance appraisals, training and development programs, benefits, and job descriptions. Managing all these records electronically and centrally from a single system brings significant advantages in terms of record retrieval efficiency, storage space requirements and security.
Arcplace Personnel File Archiving solutions leverage the latest in scanning, document management and archiving technologies and offer easy-to-use and powerful solutions that cover the needs of personnel departments with an efficient and rapidly rolled-out solution.
Arcplace Personnel File Management solutions:
- Decrease the time needed to access personnel related documents
- Save significant space by eliminating the need to store paper copies of the documents
- Offer a single platform for managing and archiving all types of documents (paper and electronic)
- Include automatic extraction of index data (e.g. full text indexing)
- Are easily customizable to fulfill unique requirements
- Feature strict access control and secure storage
- Are compliant with relevant archiving laws and regulations
- Improve risk management by keeping backup copies of archived documents
