In most organizations email storage requirements are running out of control because of simultaneous expansion on several fronts, including:
- Increasing number of email users
- Growth in the size of email messages
- Growth in the volume of email per user
- Regulatory and corporate governance requirements are forcing organizations to keep emails for longer periods of time.
Enterprises face the challenge of implementing a strategy to tame the growth of email and satisfy email retention regulations and policies without hindering the productivity gains brought by email. To tackle these challenges, Arcplace offers email archiving solutions including archiving applications and long-term storage.
Depending on the email system used (e.g. Microsoft Exchange or Lotus Notes), the specific email archiving requirements, the customer infrastructure, and the overall archiving strategy, Arcplace will help customers to identify, design and deploy the optimal email archiving solution.
Key features of the email archiving solutions offered by Arcplace:
- Integration with existing email clients
The email archiving solutions integrate fully with existing user mail client interfaces, making adoption quick and seamless.
- Manual email archiving
Users can selectively archive single emails or entire email folders.
- Automatic email archiving
Administrators can configure archiving rules, e.g. by size, age or high/low usage limits.
- Email journaling
All emails are archived automatically to a non-erasable storage media for the durations required by the applicable regulations and/or corporate guidelines.
- Personal file elimination
Contents of PST/NSF files are automatically captured and moved into the archive.
- Immediate access to archived email
Archived emails are accessible with a single click. Retrieval from the archive is completely transparent to end-users. Users can then edit, forward, move to other folders, or reload the email onto the mail server.
- Comprehensive search
Users or authorized personnel can use a special interface to launch complex search queries across all or parts of the archived emails.
- Single instance archiving
Eliminate multiple identical copies of emails.
- Long-term accessibility
Automatic data integrity checks performed by the long-term archiving storage infrastructure and content rendered into standardized formats by the archiving application to ensure long-term readability.
- Audit trail
Administrators can quickly review activity logs concerning archived emails including who viewed or edited mails, when and why.
